Proactive Information Governance

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Keep business on track with proactive information governance

In the modern digital economy, information has become a powerful and essential corporate asset. However, given today’s legal and technological environment, unprecedented demands are being placed on private- and public-sector organizations, and their data information security needs are rapidly outpacing traditional compliance plans, best practices and settled industry norms. In response, many businesses have shifted mindsets from reactive responsiveness and are instead investing in proactive information governance, featuring electronic discovery (e-Discovery) and enterprise planning and analysis. But what are these processes, and how do they help businesses?

Information management and e-Discovery

E-Discovery is the process of discovering “raw data” or “metadata” that is carried out in electronic formats. It encompasses what most often is referred to as electronically stored information, or ESI. Understanding how e-Discovery works can help businesses determine what records to keep or delete. This is vital for a majority of small-, medium- and large-sized businesses, including those in the fields of construction, information technology, banking, government and healthcare.

  • The key to addressing e-Discovery is to be proactive in the management of information and records with control over the handling of potential e-Discovery requests.
  • E-Discovery analyzes ESI such as emails; instant messaging chats; documents; accounting databases; CAD/CAM files; websites; and any other electronic information created, sent and stored by a broad range of organizations of all sizes.
  • For a majority of companies, the #1 culprit of both unnecessary and redundant content storage is the company’s or company employees’ retention of duplicate, non-critical received and sent emails.
  • A company’s decision to neglect — or failure to have — an information management e-Discovery policy results in overzealous storage of unneeded documents, increasing risk of data security breach, and unnecessary operational network cost.

Enterprise planning and analysis

Enterprise analysis describes the business analysis activities that take place for an enterprise to identify business opportunities, build a business architecture, determine the optimum project investment path for that enterprise, and — finally — implement new business and technical solutions. If you’re familiar with enterprise architecture, you might wonder how enterprise planning is any different.

  • Business and enterprise planning solutions help companies of all sizes automate and transform planning, reporting and analysis processes, while enterprise architecture focuses more on defining an organization’s operation and framework.
  • At first sight, business opportunities are not always considered as being part of an enterprise architecture initiative; instead, they are more often viewed as activities that should be considered as inputs.
  • Your company’s decision to integrate sound business and enterprise planning solutions helps you anticipate performance gaps; analyze root cause; assess alternatives; and enable more effective decision making, execution and operational cost reduction.

 

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